FRISBEE REVITALIZATION COMMITTEE
MINUTES OF THE MEETING
JUNE 23, 2010
The meeting was called to order by Chairman Chris Perkins at 7:00pm.
Minutes of the Meeting: Minutes of the June 9 meeting were presented. A spelling error was corrected. Judy Spiller made a motion to accept the minutes, Jeff Thomson seconded. Minutes accepted with corrections.
BH +A Presentation and Update: Gerry Mylorie opened with a synopsis of the latest user group meeting, which led to some concessions which really helped the groups come closer to hitting the financial target. These concession helped BH +A to come up with cost saving numbers to present to the committee.
Joel Bargmann then explained that the Cost Estimator attended the meeting and as a group they toured the building again. Some of the issues decided in the new scheme were keeping the existing restrooms, leaving the boiler where it is, and moving the kitchen. They came to the conclusion that the elevator must be moved. They also re-measured the building. The square footage came down slightly. The first floor was re-worked so that all walls stay put, which is a cost savings. The second floor model leaves all rooms intact, with new openings to move back and forth. The restrooms will be renovated with updated fixtures. No changes to the Performing Arts section, except adding an additional restroom to that space. The unassigned space on the second floor will be open to all.
The report on the annex is that none of the walls are load bearing, so can be taken down with the placement of a few columns. BH+A recommends leaving the boiler room and bathrooms as they are to keep the cost of renovations down. Joel then reviewed the site costs and changes to the last proposal, giving a total of 102 parking spaces: 38 in front, 64 in the rear. This gives the seniors handicapped parking in the front and the ability to add more spaces in a second phase when the Library comes on board. The necessary renovations to the outside of the building include repairing doors, stairs, removing grills, repairing some damage that the edge of the building.
Next Steps: the Committee needs to confirm the plan that we would like to go with and package up the plan. The committee discussed several issues with the alternates: the walking track, multi- purpose storage rooms, the Collapsible chairs for MPR, Window replacement and new slate roof. Discussed issues with the performing arts center and how it would contribute to the building – Janice Grady explained that rent would be paid for use of performance space. Chris Perkins mentioned again that need for an advisory group to seek out grants to support the facility. Jeff Thomson explained the next steps to take once we come up with the final proposal. FRC would take it to Town Council to approve. That would be followed by public hearings to promote the project.
After discussion it was decided to go forward with all alternates except the seating and new roof as part of the finished proposal. Joel will prepare a proposal in the amount of 5.5 million to present to the council.
The committee also discussed ways to present the plan to the public for their endorsement of the project. Faith Harrington agreed to have some projected revenue numbers for the committee at the next scheduled meeting and asked that the committee address governance next.
The next meeting date is set for August 4th at 7:00pm.
Present: Judy Spiller, Chris Perkins, Jeff Pelletier, Jeff Thomson, Matt Brock, Alan MacDonald, Gerry Mylroie, Debby Pirini-Boyle
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